HOW TO MAINTAIN VENDOR ACCOUNT

First we open the peechtree soft accounting software for maintain the vendor account.

We maintain a vendor window to enter save and chane the to save the information about aour company people purchase other goods and services.our information includes first name,address information of vendor and also including mobile number,website vendor history and also last payment information from the date of first purchase of vendor

Afterthat we see General Ledger purchase account  and balance of vender account

We change information of vendor account and delete the transaction if we enter wrong record of vendor.

Set up of a Vendoe Record:use the method of  to the a new Vendor Record From the main menu and click vendor account.

Software display the main vendor Window

1^st  of all we will enter a new vendor name and also give complete information of vendor account.

When we finish the proceed then we click on save button

Header of Vendor Field:

Header of vendor are located the Tab of main vendor wndow then we enter information of vendor and givethe status name and Id.

ID of vendor:you will fellow the  main codes

A1Zz3 and AAA02.

We use the correct code a1 and A1 are seen the 2 different vendor id.nd we use the Alphabets letter and not use the ? + codes

Back and Next  Button:

We use the 2 button of  Next with right button and use the back buton to see the previous record in list.

Name:

Enter the name of vendor the vendor name print on check and given report this my b individual or may b company name.

General Main Vendor:

All the information of vendor name,address fax number and phone number

Purchase default of main vendor:

In default  Tab we change all the information of vendor and transaction.

Purchase Rep:

We choose and enter the employee to purchase Rep of vendor

Tax Id we enter the vendor Tax id Number.

Formed Delivery Option:

Oder the things  and delivered to vendor

Delivery method is select  in paper forms or in Email.and CC purchase Rep is use for auto send email.

Maintain Customer/Prospectus:

If you have done the work of making set up a company and its charts of accounts set subsidiary ledgers . 

Use the maintain customers/prospects window to enter, change, and store information about companies and people to whom you sell goods & services.

Accounts Receivables maintained through “Customer/Prospect” in maintain menu.

By clicking  Maintain menu & then on Customers/Prospectus as shown in figure 

Every customer will be allocated with a separate Id which is written in Customer Id.

This Id cannot be repeated for any of other customer. .

After this we write name of organization with which we are dealing.

After writing  the name of the organization we first fill the General part of the requirements.

we enter the name of that person  as per the conditions with whom we are going to engage in.

This can be sales representative salesman or any other person. After this we enter the address of that customer in Address portion.

 Only 30 alphabets or numbers can be written in a single line  Address option. If the address is longer than 30 alphabets then we can write the remaining address in the 2nd line for address. Then we write the city and so on….

In this basic information about customer is wanted like contact name, address & telephone no etc...

In this tab clicking on it. Customer ID Name and GL Sales acct must be entered in order to create the record for any customer.

In this step defaults we will move towards payments defaults Here we enter all the required information regarding the payment to the client. After filling this portion we move forward to Custom Fields by clicking on it

now here we enter the second contact if required reference if required and so. these field labels can be change easily on the customer default window. After completing this custom fields we move to history by clicking on it.

History  is used to check customers history that how many sales have been made & how many payments have yet been pending.

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How to maintain Default Information of Customers?

Open peachtree software and than go to maintain menu than move the pointer on default information n than click on customers icon

By clicking on customers icon you see the window shown below

In this window first icon is of Payment terms you enter all the information here about the due date of payment, in how many days if the payment is made than discount will be offered so we write the discount %age and also the time period during which we will give that discount how much the percentage of discount that will be offered and about what limit you able to credit from this customer

Next step is of account aging y clicking on the icon of Account aging which is very next after payment terms following window will open

In this step first we select 2 things invoice date and the due date. Than we have to select the first column number of days similarly second, third and forth for 90 days.

Next step is of custom field by clicking on it following window will appear

In this first in field labels we enter their second contact in 2 Reference in 3^rd one mailing limit and in 4^th multiple sites the enable box must be checked

In this step we have to write about finance charges about our customer.  Invoice days, overdue, annual interest rate, on balance above we write what we charge finance charges minimum. We see the finance charges GL Account then the icon of appears on invoices and statement. Print finance charges warning message, and select the given option which is available.

Next step is of pay methods by clocking on this icon following window will appear

In this we select the payment method of customer by which customer has to pay. We can add ten methods of payment. This list is available from sales invoices and receipt screens. At last the option of assign ticket IDs in this we have two options 1 is in receipt other is in select for deposit in this way we will complete the customer details.